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Meeting and Conference Management is a vital component of the services Mosaic is proud to offer its clients. Detailed planning, implementation and supervision are critical to the success of every meeting and/or conference.
Mosaic’s staff has years of experience in all aspects of meeting and conference planning. We are available to assist you with every aspect of your meeting, working directly with you as a part of your team. Our meeting and conference services include:
Pre-Conference Services
- Program Design
- Agenda Development
- Speaker Evaluation, Selection and Contract Negotiation
- Site Selection
- Promotional Strategy Development
- Graphics Development and Production
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- Audio Visual Services, Selection, Negotiation and Supervision
- Supplier Contract Negotiation and Supervision
- Transportation Management
- On-Site Meeting Management, Coordination and Supervision
- Budget Development and Management
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Collateral and Support Materials
- Collateral Design and Production
- Gift Selection and Acquisition
- Mailing Services
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- On-Site Signage and Programs
- Attendee Information Packet Development and Production
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Venue Management
- Site Research, Evaluation and Selection
- Contract Negotiation
- Reservations and Housing
- Room Design and Supervision
- Menu Planning, Budget Negotiation and On-Site Supervision
- Daily Master Account Review
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Registration
- Database Development and Maintenance
- Response Management with Weekly Reporting
- Registration via Internet, Facsimile, Telephone and Mail
- Name Badges
- On-Site Registration Staffing
- Confirmation Letters
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Special Events
- Event Design and Theme
- Entertainment Selection, Negotiation and Supervision
- Off-Site Location Selection
- Menu Planning and Catering
- Styling, Decorations and Floral Designs
- Transportation and Shuttle Services
- Supplier Contract Negotiation and Supervision
- Staging, Lighting and Sound
- Staff Coordination
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Tours and Activities
- Attendee, Guest, Spouse and Family Programs
- Transportation Management
- Knowledgeable Guides
- Catering
- Unique and Interesting Activities
- Sporting and Theatrical Events
- Children’s Programs
- Interactive Demonstrations and Lectures
- Team Building Programs
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Exhibit and Tradeshow Management
- Exhibitor Registration
- Participation Budget Development and Management
- On-Site Staffing Procurement, Scheduling and Management
- Booth Design and Production Management
- Shipping of Booth and All Other Tradeshow Properties and Collateral
- Promotional Strategy Development
- Graphics Development and Production
- Keynote, Seminar or Classroom Speaker Management
- Drayage Management
- Audio Visual Services, Selection, Negotiation and Supervision
- Vendor Management
- Lead Retrieval
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